If you sell products, then inventory management is absolutely essential. Of course, you want to be able to know at any time how many products are in stock, how many orders have been placed, how many products are reserved or still expected to arrive. Small webshops or startups often still rely on an Excel file. The question is not if it will go wrong, but when it will. Once your business begins to grow, it becomes impossible to track everything on paper or in a spreadsheet. Larger companies often work with outdated and static systems—systems they chose many years ago that have barely received any updates since. Standing still is falling behind in the business world. Here’s what you should keep in mind when selecting an inventory management system.
What is the inventory management system used for?
Before choosing an inventory management system, you should think carefully about the functionalities you need. The right system won’t just help you manage your stock more efficiently—it will also uncover new sales opportunities.
What’s the point of having a state-of-the-art system with all the latest features if it lacks that one function you need most? Ask yourself what the system must be able to do and what you want to use it for. Of course, you’ll want a detailed overview of your stock, but a modern system can do much more. Think of purchase orders, real-time data, statuses, digital picking, detailed reporting, assistance during order processing, and so on. Make a list of your required features and bring it to the supplier.
How user-friendly is the inventory system?
When implementing a new system, your team will go through an adjustment period and eventually need to master it. By requesting a demonstration and trial period, you can assess the system’s user-friendliness beforehand. If you’re satisfied, you can move forward with it. However, everyone will need to become familiar with the tool. Look for a supplier who can provide a thorough demonstration for all users and check if a user manual is available. For instance, if you choose Webship Online, you can test the system for 30 days and receive a demonstration of its features. You’ll receive a lot of information at once, but don’t worry—Webship Online has a comprehensive documentation page that explains every function, clearly categorized by topic.
Can the system take my business to the next level?
You choose a system expecting it to elevate your business. It should give you a real-time view of your inventory and help minimize errors. This provides deeper insight into your warehouse. Automations can be especially valuable here. Want to avoid stockouts? Set automatic alerts when your minimum stock level is reached! But keep in mind—not every system supports automation.
Don’t look for a system that only meets your current needs. Think beyond that! Look for a system that offers additional capabilities—features you may not yet use in your business operations. These added options can help reduce stock loss, increase your sales potential, and more. Consider not only the system itself but also the supplier. Engage with them about future developments. A supplier that continues to develop its software will naturally create new opportunities for your business.
The solution: Webship Online
In need of a modern inventory management system? Contact Webship! This fulfillment company developed Webship Online, a user-friendly and affordable cloud application for managing your warehouse or storage space. The system is ideal for online shops, B2B warehouses, and more. Webship Online grows with your business, ensuring that development never stands still. Request your free demo or trial today.
